Done-for-You Administrative Services

What We Can Do To Help You

Get Organized, Get Ahead with YPS, Your Administrative Services Ally!

Ever wondered about the secret to a smooth-running business? It’s all about top-notch administrative support, the unsung heroes who keep things ticking behind the scenes. At YPS, we’re more than service providers; we’re your partners in success, handling the backstage details so you can focus on growing your business and pursuing your passion with our done-for-you Administrative Services.

Welcome to Your Perfect Solutions (YPS),

Welcome aboard, Small Business Owners! At Your Perfect Solutions (YPS), we're experts at turning admin tasks into smooth sailing adventures. As your friendly neighborhood admin superheroes, we tackle the paperwork and organize files, freeing you up to focus on growing your business and chasing your dreams.

What We Can Do To Help You

Your YPS Admin Sidekick: Here to Make Your Day Easier!

Meet your YPS Virtual Assistants, the superheroes of your daily business grind! They’re the versatile champs who keep things ticking, from managing your calendar to charming your clients. With YPS, focus on being the amazing boss you are, while we handle the rest – affordably and simply!

Prospecting for guests to interview
Script writing
Selecting tools for recording space
Setting up online hosting
Submitting podcasts to directories
Audio and Video Enhancement
Writing show notes
Doing episode transcription

Setting up guest calls with online recording software
Coordinating interviews
Researching background on podcast guests
Organizing episode content
Scheduling content
Repurposing episodes into new content
Analyzing podcast marketing efforts

Social Media Setup and Auditing
Content Creation and Management
Social Media Promotion
Engagement and Community Management
Content Sharing
Social Media Monitoring
Customer Interaction
Social Media Strategy Development

Trend Research
Audience Growth and Interaction
Social Media Contests
Social Media Tools Management
Engagement Tracking
Business Profile Management
Event Promotion

Set up and Host Interactive and Gamify Training/Presentation online and on location events
Researching leads for guest speakers (if any)
Research and create engaging interactive event assets, quiz, games, survey, etc.
Communicating and coordinating with guest speakers
Setting up promotion for the event (including creating promotional materials)

Setting up the tech platform for the event (GoToWebinar, Adobe Connect, Zoho, 11Sight, Klarity)
Being available during the event in case any glitches come up Moderating the chat during the event
Moderating the chat during the event
Managing post-event feedback (sending audience surveys or following up with guest speakers)

Assigning tasks to team members or freelancers
Setting deadlines for tasks
Monitoring progress
Overseeing quality control
Creating status reports
Setting up new projects using templates

Writing SOPs (standard operating procedures)
Monitoring cost estimates and budget
Creating reports and gathering documentation
Setting up new tools
Getting content approved by business owners
Formatting project documents (Excel, Powerpoint, Word)

File and Document Management
Data Handling
Travel Coordination
Research
Spreadsheet and Report Management
Document Drafting and Proofreading
Online Purchases and Order Management
Transcription Services

Administrative Support
Presentation Creation
Database and CRM Updates
Content Creation and Management
Online Directory Management
Customer Relationship Management
Forms Creation and Management

Booking flights, hotels, and transportation
Creating travel itineraries
Researching destinations or venues
Coordinating with travel agencies
Managing travel expenses and receipts
Making special requests or accommodations
Handling last-minute travel changes
Providing travel advisories or updates

Managing personal calendar
Conducting personal research (e.g., vacations, gifts)
Organizing and clean up personal emails
Planning Personal Events
Basic bill and budget management
Handling personal bills or payments
Organizing personal documents

Booking personal appointments or reservations
Coordinating personal travel
Managing Guest Lists
Tracking Online Shopping
Running errands or making purchases (through service providers like door-dask, uber-eats, favor etc)
Sending Out Invitations
Restaurants Reservations

Job Posting
Resume Management
Initial Screening
Filter and rank candidates
Initial Contact
Pre-Screening Interviews
Skills Assessment
Onboarding Assistance

Outbound calls
Help Desk
Setting up and monitoring support desk
Processing orders and shipments
Processing refunds
Handling customer inquiries (with AI and automation tool, email, chat, and call)

Operating live chat
Following up on orders, inquiries
Preparing meeting minutes
Chasing outstanding payments (email, chat and call; with AI and automation tool)
Inviting/approving requests to join a membership community
Setting up/updating CRM tools (Plutio, Taskade, Click-up etc; with AI and automation tool)

Setting up and organizing Gmail or any other email account
Replying to common questions
Flagging important messages that need a reply
Following up on sent emails
Deleting spam
Unsubscribing from unwanted promotional lists
Tagging and archiving emails
Forwarding messages and inquiries to business owner and members
Using email plugins to optimize
Drafting and creating responses and message templates

What Makes YPS Special?

Our SAM Approach

Our SAM Approach simplifies, amplifies, and multiplies your business. With affordable Done-For-You Solutions, YPS helps you excel as a small business owner, as we provide the tools and support you need to overcome challenges and achieve your goals. Be the best boss ever, and let us handle the rest!

Simplify Your Business:

We tackle the complexities, so you can enjoy a streamlined business process.

Amplify Your Presence:

Let's make your brand impossible to ignore. We're here to boost your visibility in the marketplace.

Multiply Opportunities for Growth:

Watch your business soar as we unlock new growth avenues and provide the tools for success.

Simplifying

Amplifying

Multiplying

Remember, at YPS, your business success is our priority

At YPS, we’re more than service providers, we’re your partners in success. Offering affordable, comprehensive Done-For-You Solutions, we simplify your operations, boost your digital presence, and craft standout content. Let’s join forces to make your business dreams a thriving reality!

Your Perfect Solutions

Boost Your Biz with YPS: Easy-Peasy Admin Solutions!

Let us handle the paperwork so you can focus on your passion. Get Started with YPS Today!

Time-Saving:

Hand over your admin tasks to us and reclaim precious hours to lead and expand your business.

Cost-Effective

Avoid the expense of a full-time employee. With YPS, you pay only for what you need.

Expertise on Demand:

Our team isn't just skilled; they're experts in turning admin tasks into success stories.

Enhanced Focus:

With your admin handled by YPS, your mind is clear to strategize and grow your business.

We are more than just a service provider; we are your partner in success. Experience the YPS Difference Today!

What makes us Stand Out

Why Choose Us

We are more than just a service provider; we are your partner in success. Experience the YPS Difference Today!

Simple and Transparent

We believe in keeping things simple. No jargon, no hidden fees – just clear, effective strategies that work.

Tailored for You

Every business is unique, and so is our approach. We create custom marketing plans that align with your goals and budget.

Affordable

We’re here to prove that top-notch marketing doesn’t have to break the bank. Our services are priced with small businesses in mind, making professional marketing accessible to all.

Expertise You Can Trust

Our team is passionate and experienced. We stay updated with the latest trends to ensure your business stands out in the digital world.

Let’s Clear Things Up!

Frequently Asked Questions for Done For You Admin Solutions

Do you have questions on how YPS could help you with your business goals? Here is a clear-cut guide to YPS’s A-to-Z Solutions.

1. What exactly can YPS’s Admin Solutions do for my business?

Hey there! Think of us as your all-around admin superheroes. We handle everything from email management, scheduling, and data entry to customer support and document organization. Basically, we take the admin load off your shoulders, so you can focus on growing your business.

2. How does YPS tailor its admin solutions to fit my specific business needs?

Great question! We know every business is unique, so we start by understanding your specific needs and challenges. Then, we whip up a custom plan that fits your business like a glove, whether it’s tackling your overflowing inbox or managing your busy schedule.

3. Is outsourcing my admin tasks to YPS cost-effective?

Absolutely! With YPS, you only pay for the support you need, which is way more budget-friendly than hiring a full-time employee. Plus, our pricing is transparent – no hidden fees, just straightforward, affordable help.

4. Can I trust YPS with sensitive information?

Your trust is our top priority. We handle all your information with the utmost confidentiality and security. Our team is trained in data privacy, ensuring your sensitive info is always safe with us.

5. How quickly can YPS Admin Solutions respond to my business needs?

We’re quick on our feet! Once you reach out, we’ll get the ball rolling to understand your needs and set up your services ASAP. We’re all about swift, efficient support to keep your business humming.

6. What if my business needs change over time?

No problem at all! We’re flexible and here to adapt with you. As your business grows and evolves, we’ll adjust our services to keep in step with your changing needs. With YPS, you’ve got a partner that grows with you.

YPS Core Solutions

Our Done -For-You Core Solutions

Do More. Work Less. Here’s what YPS can do for you!